pdf

PDF: still a great way to securely share your documents

PDF: still a great way to securely share your documents

There is a lot of talk in these and other pages about the use of the ‘ePub’ and other ebook formats formats to get your book onto the digital market. However there will be times when you don’t want to go to any trouble: you just want to share a document, ideally with some level of security to prevent it being easily duplicated.

In these cases the good old-fashioned PDF file may well be your answer. PDFs have a number of advantages for quick and easy sharing:

  • They are easy to create from any application’s ‘print’ menu.
  • They can be read on virtually any computer, tablet or smartphone, no matter the operating system, and normally without the reader having to install additional software.
  • They replicate the formatting and layout of your document, no matter what sort of device the recipient chooses to read it on.
  • While not absolutely bullet proof, they can be made secure in a number of ways.
  • They are often smaller files than their word processor equivalents.

The PDF is as close as you will get to a ‘digital photocopy’.

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3 ways to share documents without the generation gap

3 ways to share documents without the generation gap

Anyone who regularly shares digital documents with others will be familiar with the occasional cry of “Sorry, I can’t open the attachment”, or words to that effect. While document sharing is much better than it used to be, problems still surface from time to time due to incompatibility issues.

The most common scenario I come across is with Microsoft Word. I send someone a file with the .docx suffix which can’t be opened at the other end. The reason? My correspondent is still running an older version of Microsoft Word that can only read.doc files.

Ever listened to a bunch of teenagers talking on the train and wondered that they seem to be speaking the same language as you, but you can hardly understand a word they’re saying? To avoid going into the technicalities, let’s just say the software generation gap is analogous to this.

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Demystifying ebook formats: what every self-publisher needs to understand

Publishing your own work these days is ridiculously easy compared with the ‘olden days’ (aka the twentieth century). Pretty much anyone can compile an ebook and have it for sale, or giveaway, within hours. However, if you have something you think would be worth publishing – an ebook, an e-brochure, a collection of blog posts – you will quickly find that navigating the e-publishing world can be like swimming in soup.

One of the most confusing aspects of e-publishing is the variety of file formats available. Do you publish your ebook or other e-work as a PDF file, an EPUB file or in ‘Kindle’ format? Or all three? Or something else?

It’s important to understand that there is no right answer to this question. The format(s) you choose will depend on what you are publishing and how you want it to be received by your readers.

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